Macon Reporter

City of Sullivan City Council met May 13.

Here is the minutes provided by the council:

The meeting was called to order by Mayor Glazebrook. A roll call was taken.

Commissioner Abbey Sherwood present

Commissioner Mike Fowler present

Commissioner Chuck Woodworth present

Commissioner Peggy Hargis present

Mayor Richard Glazebrook present

2. Mayor Glazebrook asked if there were any comments from public in attendance. One citizen asked if the Eastview Subdivision was going to be oiled this year. Commissioner Hargis explained that she is working with the Street Department to compile a list ofthe streets to be completed this year. A citizen asked if the public could rejoin the meeting after closed session. Mayor Glazebrook informed him that there would be no action taken but that they were welcome to rejoin after closed session. Joe Thompson addressed the council on his opinion about retiree spousal insurance.

3. Lee Beckman of Milano & Grunloh Engineers was present to discuss City projects. Water grant applications are due in August and a decision needs to be made on whether the City is wishing to move forward with the water treatment plant project so they can begin the grant paperwork. The ITEP grant is due in December, they are currently working on the preliminary engineering for this project. An agreement has been arranged with a local contractor to seed and mulch Burdick subdivision, Mr. Beckman will prepare a change order and a final pay estimate for this agreement. IPEA permits are in place for the water main looping project, the easements have been acquired by the City and the project is ready to start.

4. Mayor Glazebrook read the items on the consent agenda:

Approval of minutes of the previous regular meeting held April 22, 2019 

Approval of claims report

Pass Resolution 19- D— Appointing City Clerk, City Treasurer, City Attorney & Health Officer

Pass Ordinance 19- 8— Authorizing the Disposal of Personal  

Approval of Banking Resolutions 19-E through 19-M 

Appoint Karen Cody as the City Planner and Zoning Administrator 

Appoint Connie Dunscomb, Herb Bricker, Doug Booker and Connie Ingram to the Cemetery Board for a 2 year term.

A motion was made by Commissioner Woodworth and seconded by Commissioner Sherwood that the consent agenda be approved as presented. Upon a roll call being taken, the results were as follows:

Commissioner Abbey Sherwood yea 

Commissioner Mike Fowler yea

Commissioner Chuck Woodworth yea

Commissioner Peggy Hargis yea 

Mayor Richard Glazebrook yea

and the motion was declared carried by omnibus vote.

5. Commissioner Sherwood reported that there is an opening for a part-time position in the City building for billing, applicants may apply through the City website. Herb Bricker went to Indiana last week and picked up Christmas lights with a 40% discount. All-Pro from Mattoon addressed the Locust tree issue in Tabor Park and may possibly be contracted to perform future clean up through the creek line to keep the problem under control.

6. Mayor Glazebrook read the Statement of Disclosure to City Clerk of Conflict ofInterest for Mike Fowler. Commissioner Fowler signed the Statement of Disclosure abstaining from any action in TIF IV.

7. Commissioner Fowler reported that he had met with Electric Department employees and talked with them about future plans for the department.

8. Commissioner Woodworth reported that he has met with department superintendents and is looking forward to working with the public again.

9. Commissioner Hargis reported that she has met with the Street Department employees. They have started patching potholes, reinstated monthly brush pickup, completed two ditch projects and are currently working on a four year plan for road repair.

10. Mayor Glazebrook reported that prior to taking office, he and the council met and had breakfast with City employees and took a tour ofAgri-Fab. In talking with the community they have learned that local businesses are wanting to expand. The Gas, Street and Park Departments worked on cleaning up the area around the pavilion on the square preparing it for the Farmer' s Market, Mayor Glazebrook thanked them for their work.

11. City Administrator Dan Flannell reported the following:

Titus Trustee' s petition to schedule public auction of the personal property owned by the Trust and Titus Home was granted and the auction is scheduled for July 13th. Talks with the Trustee have been on hold pending the seating of the new council.

There will be a demonstration of a new mechanical Elgin Pelican street sweeper in May at the Street Department, the anticipated cost is approximately $ 215, 000. The two previous demonstrators wish to make a final pitch to the council prior to a final decision. 

The four easements for the water looping project have been received and recorded and the project will commence as weather permits.

Grading, seeding and grooming of waterways for the sewer project along Patterson Road will be completed weather permitting. 

The deadline for applications for Chief of Police and Street Foreman have been internally posted and the deadline is May 15th. 

There has been some headway on the possible acquisition and/or demolition of the Jibby' s building. 

VanBuren Street west of 20 W. Harrison has been closed in the interest of public safety and will remain closed until the wall collapse has been repaired. The boutique has temporarily relocated to the former Rau/Elder Law Office building. It was requested that the Central Illinois Physical Therapy office also relocate and were advised to monitor the status ot he roof in their portion of the building. A structural engineer with Chastain Associates will inspect the building on Friday.

12. Mayor Glazebrook explained that the Police Department would like to waive the bidding process for the purchase of a new squad car through the State Bid/ Joint Purchasing Program. A motion was made by Commissioner Hargis and seconded by Commissioner Sherwood. Upon a roll call being taken, the results were as follows:

Commissioner Abbey Sherwood yea 

Commissioner Mike Fowler yea

Commissioner Chuck Woodworth yea

Commissioner Peggy Hargis yea 

Mayor Richard Glazebrook yea

13. Dan Flannell explained the process of the previous demolition grant for possible reinstatement as a new revitalization program. The item will be placed on the agenda for consideration at the next meeting.

14. Treasurer Sarah Golden proposed a consulting contract with Monte Johnson. She elaborated on Monte' s skills and knowledge in GIS, IT, Nexgrid, and City matters. Monte is on board with a contract and has cleared this with his new employer. Sarah reiterated that a contract with Monte would be a huge asset to the city and suggested a four month contract for $ 1, 500 a month with the possibility of extending the contract if needed. The item will be placed on the agenda for consideration at the next meeting.

15. Treasurer Sarah Golden presented-employee and retiree health insurance

renewal information. B1ueCross B1ueShield quoted a 9% increase but were able to come down to about 5. 4% and offered a I% drop if we enroll in one of their ancillary plans. Their dental and life are better than the City' s current plan and their premiums are cheaper except for family coverage. BCBS life insurance plans are also cheaper for the same amount of coverage and offer double coverage if work related. This will be placed on the agenda at the next meeting

16. The following Ordinances were presented:

ORDINANCE 19- 6

Appointing Representative to the IPEA Board of Directors

ORDINANCE 19- 7

Appointing Representative to the IMEA Board ofDirectors

The ordinances appoint Mayor Richard Glazebrook to the IMEA and IPEA Board of Directors as the representative for the City of Sullivan. A motion was made by Commissioner Sherwood and seconded by Commissioner Fowler to waive the reading and accept the Ordinances as submitted. Upon a roll call being taken, the results were as follows:

Commissioner Abbey Sherwood yea 

Commissioner Mike Fowler yea

Commissioner Chuck Woodworth yea

Commissioner Peggy Hargis yea 

Mayor Richard Glazebrook abstain

And the motion was declared carried and the Ordinances adopted and the Mayor did sign the same in open meeting and direct the Clerk to record the same in full in the records of the Council.

16. A motion was made by Commissioner Sherwood and seconded by Commissioner Fowler to adjourn to closed session at 7: 59p.m. to discuss the appointment, employment, compensation, discipline, performance, or dismissal of a specific employee ( 5 ILCS 120/2( c)( 1).) , and to discuss whether a particular parcel should be acquired ( 5 ILXA 120/ 2( c)( 5).). Upon roll call being taken the results were as follows:

Commissioner Abbey Sherwood yea 

Commissioner Mike Fowler yea

Commissioner Chuck Woodworth yea

Commissioner Peggy Hargis yea 

Mayor Richard Glazebrook yea

17. Mayor Glazebrook reconvened the meeting at 9: 16p.m.

18. A motion was made by Commissioner Sherwood and seconded by Commissioner Fowler that the meeting be adjourned. Upon roll call being taken, the results were as follows:

Commissioner Abbey Sherwood yea 

Commissioner Mike Fowler yea

Commissioner Chuck Woodworth yea

Commissioner Peggy Hargis yea 

Mayor Richard Glazebrook yea

and the motion was declared carried and the meeting was adjourned at 9: 16p. m.

http://www.sullivanil.us/May%2013,%202019.pdf