City of Sullivan City Council met March 9.
Here is the minutes provided by the council:
1. The City Council of the City of Sullivan, Illinois, met in regular session at 6:00 p.m. at the Elizabeth Titus Memorial Library, 2 West Water Street, Sullivan. The meeting was called to order by Mayor Richard Glazebrook.
2. Mayor Glazebrook introduced David Eaton and recognized him for picking up litter on Patterson Road. In December, David took it upon himself to improve the looks of the community by cleaning up the Patterson Road area. Mayor Glazebrook, Commissioner Hargis, and Commissioner Sherwood thanked David for his efforts. David shared his reason to pick up litter, " God does not like litter on his earth so it' s good to pick it up because it is bad for the earth because this is god' s earth".
3. A roll call was taken, which showed the following members as present:
Commissioner Abbey Sherwood present
Commissioner Mike Fowler present
Commissioner Chuck Woodworth present
Mayor Richard Glazebrook present
Commissioner Peggy Hargis present
4. Ke'an Armstrong from WEIU gave a presentation on a program they will be producing called Our Town Sullivan. They are looking for storytellers to provide local history about our community. There will be a community meeting at the Little Theatre on The Square on Monday, March 16th, at noon. The production dates are scheduled for March 25th and 26th. The live event will be held at WEIU at 7:00 p.m. on Thursday, May 21st. The show will be streamed on the WEIU website and Facebook page. This program is part of their fundraising campaign, they are looking for underwriters to support their effort. County Financial Insurance, First Mid Bank& Trust, Hydro- Gear, Friends of Sullivan Academics & Athletics and Metro Communications have stepped forward to be underwriters.
5. Mayor Glazebrook asked ifthere were any comments from the public. There were none.
6. Mayor Glazebrook read the items on the consent agenda:
Approval ofminutes of the special meeting held February 20, 2020 and the regular meeting held February 24, 2020 Approval of claims except those in the TIF IV funds, the IML workshop reimbursement for Commissioner Hargis and the travel reimbursement for Commissioner Fowler
Pass Resolution 20- A— Authorizing the Destruction of Audio or Video Recordings ofClosed Meeting Sessions
A motion was made by Commissioner Hargis and seconded by Commissioner Woodworth that the consent agenda be approved. Upon a roll call being taken, the results were as follows:
Commissioner Peggy Hargis yea
Commissioner Chuck Woodworth yea
Commissioner Abbey Sherwood yea
Commissioner Mike Fowler yea
Mayor Richard Glazebrook yea
and the motion was declared carried by omnibus vote.
7. A motion was made by Commissioner Fowler and seconded by Commissioner Sherwood to approve the IML workshop reimbursement for Commissioner Hargis. Upon a roll call being taken, the results were as follows:
Commissioner Mike Fowler yea
Commissioner Abbey Sherwood yea
Commissioner Chuck Woodworth yea
Commissioner Peggy Hargis abstain
Mayor Richard Glazebrook yea
and the motion was declared carried.
8. A motion was made by Commissioner Sherwood and seconded by Commissioner Hargis to approve the claims for TIF IV and the travel reimbursement for Commissioner Fowler. Upon a roll call being taken, the results were as follows.
Commissioner Abbey Sherwood yea
Commissioner Peggy Hargis yea
Commissioner Mike Fowler abstain
Commissioner Chuck Woodworth yea
Mayor Richard Glazebrook yea
and the motion was declared carried.
9. Commissioner Sherwood reported that the prairie grass on the east side of Tabor Park has been burned off. She also shared that Zac Horn is cleaning up the property on the North side of the park and plans to plant 200- 300 trees. Work is also being completed on the north side of the park to clear the creek. Blake Eggleston has compiled a survey that has been posted on the City website to ask for the input of the community regarding the Civic Center. Commissioner Sherwood has also held meetings with the Civic Center
staff.10. Commissioner Fowler reported on the LED street light project. He believes the City should take full advantage of the rebate and that every light in the City should be converted to LED. The City has partnered with the school district for an LED project at the elementary school. Commissioner Fowler has been in contact with Verbal Blakely from Big D Electric to see if we could use one of their journeyman linemen for the summer, she had no employees that wished to do this. He met with Kim Harris about the workload and man-hours for the summers. Kim has talked with the IBEW and is looking into adding a groundsman position to the contract and will be completing a list ofjobs that need to be completed over the summer.
11. Commissioner Woodworth reported that the recent purchase of a snow box
allowed for quicker snow removal. The distribution crew worked with the Street Department on cleaning up around the burn pile. They also assisted with a drainage issue, using the jetter truck to remove the roots that were obstructing a pipe. New handrails will be installed at the sewer plant to comply with the recent OSHA inspection. The new Nexgrid water meters were ordered and will be installed once they are received. Three part-time employees are needed over the summer for painting, mowing, and performing cleanup of the Water & Sewer departments.
12. Commissioner Hargis reported that the concrete crushing has been completed at the Street Department, which resulted in 7,500 tons of crushed rock. The street employees have been working on a drainage issue, filling potholes and still have some culvert work to complete. Commissioner Hargis thanked the Sewer Department for their help on recent jobs and added that the two departments work well together.
13. Mayor Glazebrook attended a Rural Development Meeting in Springfield covering various topics, including broadband. He plans to develop a panel to review future TIF expenditures. Mayor Glazebrook and Dan Flannell participated in a conference call with the Governor regarding the Coronavirus. The Grand Old Army Monument is in place at the Cemetery, they are making efforts to protect it.
14. A motion was made by Commissioner Hargis and seconded by Commissioner Sherwood that the Council accept the bid of Esker & Walker Construction of Teutopolis, IL in the amount of$ 101, 107.50, and authorize and approve the execution of a written
agreement by and between the City of Sullivan and Esker & Walker Construction for completion of the Jefferson Street Sidewalk Project in accordance with the City' s bid specifications. Upon a roll call being taken, the results were as follows:
Commissioner Peggy Hargis yea
Commissioner Abbey Sherwood yea
Commissioner Mike Fowler yea
Commissioner Chuck Woodworth yea
Mayor Richard Glazebrook yea
and the motion was declared carried.
15. A motion was made by Commissioner Hargis and seconded by Commissioner Woodworth that the Council waive formal reading and adopt Ordinance 20-2, approving and authorizing the execution of an Intergovernmental Agreement by and between the City of Sullivan and the Sullivan Fire Protection District for reimbursement of capital costs incurred by the Fire District for ambulance purposes. Upon a roll call being taken, the results were as follows:
Commissioner Peggy Hargis yea
Commissioner Chuck Woodworth yea
Commissioner Abbey Sherwood yea
Commissioner Mike Fowler yea
Mayor Richard Glazebrook yea
and the motion was declared carried.
16. A motion was made by Commissioner Sherwood and seconded by Commissioner Fowler to adjourn to closed session at 6:45 p.m. to discuss minutes of meetings lawfully closed ( 5ILCS 120/ 2 ( c)( 21)) and to discuss the setting of a price for the sale of property owned by the City of Sullivan (5ILCS 120/ 2( c)( 6)). Upon roll call being taken, the results were as follows:
Commissioner Abbey Sherwood yea
Commissioner Mike Fowler yea
Commissioner Chuck Woodworth yea
Commissioner Peggy Hargis yea
Mayor Richard Glazebrook yea
and the motion was declared carried.
17. Mayor Glazebrook reconvened the meeting at 7:05 p.m.
18. A motion was made by Commissioner Sherwood and seconded by Commissioner Hargis to pass Resolution 20-B —Release ofExecutive Session Minutes, no minutes will be released at this time because they are all still needed from privacy purposes. Upon a roll call being taken, the results were as follows:
Commissioner Abbey Sherwood yea
Commissioner Peggy Hargis yea
Commissioner Mike Fowler yea
Commissioner Chuck Woodworth yea
Mayor Richard Glazebrook yea
and the motion was declared carried.
19. A motion was made by Commissioner Woodworth and seconded by Commissioner Hargis to adjourn the meeting. Upon roll call being taken, the results were as follows:
Commissioner Chuck Woodworth yea
Commissioner Peggy Hargis yea
Commissioner Abbey Sherwood yea
Commissioner Mike Fowler yea
Mayor Richard Glazebrook yea
and the motion was declared carried and the meeting was adjourned at 7: 07 p.m.
http://cms6.revize.com/revize/sullivanil/March%209,%202020.pdf
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