Macon Reporter

City of Sullivan City Council met Aug. 23.

Here are the minutes provided by the council:

1. The City Council of the City of Sullivan, Illinois, met in regular session at 6: 00 p.m. at The Little Theatre On The Square, 16 E. Harrison Street, Sullivan. The meeting was called to order by Mayor Richard Glazebrook. A roll call was taken.

Commissioner Abbey Sherwood present

Commissioner Mike Fowler present

Commissioner Chuck Woodworth present

Commissioner Doug Booker present

Mayor Richard Glazebrook present

2. Mayor Glazebrook asked if there were any comments from the public. A representative for the Moultrie County Historical Society spoke about their application to the Revolving Loan Fund Committee. They are requesting $ 200,000 in funding for the purchase of a new building. Laurrie Minor announced that the state implemented a back - to -business grant. The grant is to assist local businesses impacted by the COVID pandemic. Mike Kirk asked about the investment of funds listed on the agenda and whether the City has an updated investment plan. Tia Punches stated that she would like to purchase a few properties currently in disrepair and asked if she could receive TIF funding for that project.

3. Mayor Glazebrook read the items on the consent agenda:

Approval of the minutes of the regular meeting held August 9, 2021

Approval of claims except those in TIF funds

Approval of Treasurer' s report for July 2021

A motion was made by Commissioner Sherwood and seconded by Commissioner Booker to approve the consent agenda. Upon a roll call being taken, the results were as follows:

Commissioner Abbey Sherwood yea

Commissioner Doug Booker yea

Commissioner Mike Fowler yea

Commissioner Chuck Woodworth yea

Mayor Richard Glazebrook yea

and the motion was declared carried by omnibus vote.

4. A motion was made by Commissioner Sherwood and seconded by Commissioner Woodworth to approve the TIF claims. Upon a roll call being taken, the results were as follows:

Commissioner Abbey Sherwood - yea

Commissioner Chuck Woodworth - yea

Commissioner Mike Fowler - abstain

Commissioner Doug Booker - yea

Mayor Richard Glazebrook - yea

and the motion was declared carried.

5. Commissioner Sherwood announced that there is a grant available for park improvements. The City is looking at replacing the tennis courts, the basketball courts and adding a handicapped -accessible splash pad. There was a minor leak in the kiddie pool at the Civic Center that will be getting repaired. The flooring in the racquetball court is now finished. A full-time swim instructor was hired and provides more flexibility for swim lessons. An open house will be held at the Civic Center in September. The Fire Department and Dive Team will be onsite and will be doing demonstrations. Treasurer Golden has been working on investment information regarding the City' s maturing CDs. The plans for the City Building are ready and will be provided once the location is confirmed.

6. Commissioner Fowler gave a recap of all work completed by the Distribution Crew. He addressed the reasoning behind the handbook changes that the Council passed at the last meeting. He explained that it has been challenging to fill the line crew positions with the Electric Department due to varying benefits offered by other employers. He believes that providing new employees with a week of vacation time will be a beneficial recruitment tool that will cost the City very little.

7. Commissioner Woodworth reported that the distribution crew has continued to flush hydrants and has collected several bacteria samples. The water continues to be safe to drink. The EPA suggested increasing the hardness of the water leaving the plant, which would make the water less corrosive. A new hydrant was installed between the north end of Fifth and Sixth streets. The hydrant was flushed for four hours before the water cleared up. The residential meter replacement is almost complete and the stormwater clarifier at the sewer plant has been rebuilt.

8. Commissioner Booker gave an update of tasks completed by the Street Department. One of the employees has been helping the Park Department while they are short- staffed.

9. Mayor Glazebrook addressed an issue that occurred at the last Council Meeting. He stated that the behavior that occurred was disrespectful. He asked that you be respectful even if you do not agree with the Council' s decisions.

10. City Administrator Dan Flannell gave a COVID update.

11. A motion was made by Commissioner Fowler and seconded by

Commissioner Booker that the Council adopt Ordinance 21- 10, thereby amending and adding to Chapter 6 of the Building Code, Section 6- 1- 5 ofthe Revised Code of Ordinances. Upon a roll call being taken, the results were as follows:

Commissioner Mike Fowler yea

Commissioner Doug Booker yea

Commissioner Abbey Sherwood yea

Commissioner Chuck Woodworth yea

Mayor Richard Glazebrook - yea

and the motion was declared carried.

12. A motion was made by Commissioner Booker and seconded by

Commissioner Sherwood that the Council to accept Resolution 21- L — A Resolution of Authorization ofthe Open Space Lands Acquisition and Development Grant (OSLAD). Upon a roll call being taken, the results were as follows:

Commissioner Doug Booker yea

Commissioner Abbey Sherwood yea

Commissioner Mike Fowler yea

Commissioner Chuck Woodworth yea

Mayor Richard Glazebrook yea

and the motion was declared carried.

13. Commissioner Sherwood led the discussion on the Moultrie County Historical Genealogical Society' s request to the Revolving Loan Fund Committee. The Committee met Friday and will contact the Historical Society with any questions they may have. The Committee will take a vote and will present their recommendation to the Council.

14. Police Chief Andrew Pistorius requested that the Council review the Ordinance provided, which addresses the use of low -speed electric and gas -powered bicycles. He stated that there have been numerous complaints regarding these types of bicycles due to the excessive noise they create. He wished to implement an Ordinance that requires the bikes to be registered and to have working mufflers. The Clerk was asked to prepare an ordinance for the next meeting.

15. A motion was made by Mayor Glazebrook and seconded by Commissioner Woodworth to approve the EDP and TARP Grant and move forward to help facilitate access to their expansion and new facility, which requires road improvements. The funding source will be from the State Legislative Grant of $225, 000 and the TIF fund of

12, 045. 82. City Administrator Dan Flannell informed the Council that this is located on private property and would not qualify as infrastructure. He explained that Bruder Tank doesn' t own the property and only possesses an easement for access across the property. Mayor Glazebrook stated that this item will be tabled to the next meeting.

16. A motion was made by Commissioner Sherwood and seconded by Commissioner Fowler that the Council approve Resolution 21- M, thereby approving the Declaration of Trust for the Illinois metropolitan investment fund (IMET) and authorizing its execution and actions by officials on behalf of the City of Sullivan, Illinois. Upon a roll call being taken, the results were as follows:

Commissioner Abbey Sherwood yea

Commissioner Mike Fowler yea

Commissioner Chuck Woodworth yea

Commissioner Doug Booker yea

Mayor Richard Glazebrook yea

and the motion was declared carried.

17. A motion was made by Commissioner Sherwood and seconded by Commissioner Fowler to approve an agreement with Chastain & Associates LLC for completion of the Open Space Lands Acquisition and Development ( OSLAD) grant application. Upon a roll call being taken, the results were as follows:

Commissioner Abbey Sherwood yea

Commissioner Mike Fowler yea

Commissioner Chuck Woodworth yea

Commissioner Doug Booker yea

Mayor Richard Glazebrook yea

and the motion was declared carried.

18. A motion was made by Commissioner Sherwood and seconded by Commissioner Booker to adjourn the meeting. Upon a roll call being taken, the results were as follows:

Commissioner Abbey Sherwood yea

Commissioner Doug Booker yea

Commissioner Mike Fowler yea

Commissioner Chuck Woodworth yea

Mayor Richard Glazebrook yea

and the motion was declared carried and the meeting was adjourned at 7: 01 p.m.

http://cms6.revize.com/revize/sullivanil/August%2023,%202021%20Minutes.pdf