Macon Reporter

City of Sullivan City Council met Oct. 11.

Here are the minutes provided by the council:

1. The City Council of the City of Sullivan, Illinois, met in regular session at 6: 00 p. m. at the Elizabeth Titus Memorial Library, 16 E. Harrison Street, Sullivan. The meeting was called to order by Mayor Richard Glazebrook. A roll call was taken.

Commissioner Abbey Sherwood present

Commissioner Mike Fowler present

Commissioner Chuck Woodworth absent

Commissioner Doug Booker present

Mayor Richard Glazebrook present

2. Lee Beckman reported that the application for the Main Street water main grant was submitted in August. It is anticipated that the grant awards will be announced in December. If the City wishes to reapply for the ITEP grant, it is expected that the application process will reopen in 2022. The TEPA permit for the water plant improvements should be issued within the next thirty days. Once the permit is received, the City can determine if they wish to move forward with the bid process. TARP grants are due by October 15th, the EDP grant will be submitted soon. The City secured $ 30, 000 for planning from the unsewered grant. The Safe -Route -to -School grant was submitted last month and should be announced in the first quarter of 2022.

3. Mayor Glazebrook asked if there were any comments from the public. A citizen asked how the City could receive the Historical Society's building upon the groups' dissolution if they had secured a loan for its purchase. He then asked what exception was used for the closed session to discuss the City Building at the last meeting. He also inquired how the fine imposed on the electric department was issued. Another citizen stated that the Historical Society's executive board voted on a motion to transfer its' real estate to the City upon its' dissolution. After a vote by the membership in November, the city will be provided with written resolutions from the Historical Society' s Executive Committee and from the membership.

4. Mayor Glazebrook read the items in the consent agenda:

Approval of minutes of the regular meeting held September 27, 2021

Approval of claims except those in TIF funds

Approval of Banking Resolution 21- R — renewing accounts with First Community Bank of Moultrie County

A motion was made by Commissioner Booker and seconded by

Commissioner Fowler to approve the consent agenda. Upon a roll call being taken the results were as follows:

Commissioner Doug Booker yea

Commissioner Mike Fowler yea

Commissioner Abbey Sherwood abstain

Commissioner Chuck Woodworth absent

Mayor Richard Glazebrook yea

and the motion was declared carried by omnibus vote.

5. A motion was made by Commissioner Sherwood and seconded by Commissioner Booker to approve TIF claims. Upon a roll call being taken, the results were as follows:

Commissioner Abbey Sherwood yea

Commissioner Doug Booker yea

Commissioner Mike Fowler abstain

Commissioner Chuck Woodworth absent

Mayor Richard Glazebrook yea

and the motion was declared carried.

6. Commissioner Sherwood reported that the Park Department has been working on fall clean- up and maintenance. They met with the SPARK committee about Christmas lights. They are also working with the community on a Christmas light program. She addressed some concerns about the rip rap project for Wyman Lake and explained that this is a project that she would like to complete as funds are available. The Civic Center will be hosting a pumpkin decorating contest on October 23 from 1 p. m. to 3 p. m. Those wishing to participate need to register before October 18. Commissioner Sherwood met with HR Director Nakayla Swisher and health insurance agents about the City' s upcoming renewals. They are looking for options that fit the best interest of the City and its employees.

7. Gerald Wood from Wood Insurance reported that the City' s renewal falls on November 1, 2021. The renewal reflects a 13. 712% premium increase, caused mainly by the police professional. The police professional is based on an underlying policy that doesn' t renew until December 1, 2021. The premium will be adjusted should the amount decrease before the renewal date. They also increased building coverage by 5%, which more accurately reflects the property values.

8. Commissioner Sherwood read a letter received from students of Sullivan Schools. The students explained that they had been studying pollinators and factors that impact them. They are glad that the City is helping the pollinators by creating a habitat for them. Commissioner Sherwood stated that the City is planting pollinator grasses in Tabor Park, which they will be expanding in the spring of 2022.

9. Commissioner Fowler started by thanking Treasurer Golden for clarification on the health insurance premiums for the Electric Department. He shared that the City received a FOIA request for the email between the City of Sullivan and Bruder Tank. He tried to clear up some misconceptions and explained that this is a road to an industrial park that the Mayor envisioned between the two factories. The email stated that Bruder Tank was going to move forward with their plans, with or without the City' s help. The property must be dedicated to the City before the road can be built. Commissioner Fowler has been working with the IBEW and the line crew on changes to the union contract. He believes that making these changes will make it easier for the City to attract another Journeyman Lineman and hopes to sign a new 3 or 5 -year contract. He addressed the letter to the editor that explained the fines and credits that were implemented against the power plant for failing to renew the yearly [ EPA permit. He disagreed with a statement that was made in that letter and believes that the IEPA would have issued an emergency permit had a disaster struck the City. Commissioner Fowler has been in contact with Rodd Whelpley regarding the electric efficiency program. Hardee' s want to convert to LED lighting and could qualify for up to $ 9, 000 in incentives from the IMEA. An update was given on tasks completed by the line crew.

10. Mayor Glazebrook read Commissioner Woodworth' s report in his absence. The distribution crew has been installing the larger meters for the Nexgrid system. The installation of water meters should be finished by the end of November. Last week another water leak was repaired in front of the school. There have now been six repairs made on the Main Street water main. The [EPA approved the water permit for Tabeling Development. The needed materials have been ordered, and the installation will begin once the materials are received. Once the sewer permits are received, the crew will start on the sewer installation. The plans for the Unsewered Planning Grant have been drawn up for the northwest part of town. The amount of funds received from the grant will determine how the City moves forward. A lift station will need to be installed to pump the current sewer system.

11. Mayor Glazebrook shared that the Fire Department is having their pancake and sausage breakfast on Saturday. A City employee is hosting a second annual Veteran' s fishing tournament on November 13th at the Bo Woods boat ramp.

12. Treasurer Golden offered a comparison of the first four months of this year's fiscal budget compared to last year. She reported that state revenue is up approximately $ 145, 000. Utility revenue is up almost 6%, with utility expenses up 1. 5%. As of the end of August, transfers are projected to come in under budget by about $ 220, 000. That is approximately 8- 10% per fund. She commended the department heads for maintaining their budgets and coming in under the monthly benchmarks. She will provide another recap at six months.

13. Mayor Glazebrook reported attending meetings with economic development and the school district. He stated that many good things are happening in the community, but they are moving slowly.

14. Commissioner Booker gave an update of routine tasks completed by the Street Department. They also replaced a manhole casting, mowed, hauled lime spread rock in an alley at the 400 block of Hamilton, and separated and loaded crushed concrete.

15. A motion was made by Mayor Glazebrook and seconded by Commissioner Booker that the Council approve the right- of-way from Bernius to the City making it a City street. Upon a roll call being taken the results were as follows:

Mayor Richard Glazebrook yea

Commissioner Doug Booker yea

Commissioner Abbey Sherwood nay

Commissioner Mike Fowler yea

Commissioner Chuck Woodworth absent

and the motion was declared carried.

16. A motion was made by Mayor Glazebrook and seconded by Commissioner Fowler the council approve the right -of way from Harshmans to the City to make it a City street. Upon a roll call vote being taken, the results were as follows:

Mayor Richard Glazebrook yea

Commissioner Mike Fowler yea

Commissioner Abbey Sherwood nay

Commissioner Chuck Woodworth absent

Commissioner Doug Booker yea

and the motion was declared carried.

17. A motion was made by Mayor Glazebrook and seconded by Commissioner Booker to approve the memorandum of understanding between the Illinois Fraternal Order of Police Labor Council and the City of Sullivan. Upon a roll call being taken, the results were as follows:

Mayor Richard Glazebrook yea

Commissioner Doug Booker yea

Commissioner Abbey Sherwood yea

Commissioner Mike Fowler yea

Commissioner Chuck Woodworth absent

and the motion was declared carried.

18. A motion was made by Commissioner Booker and seconded by Commissioner Fowler to adjourn into closed session at 6:45 p. m. to discuss the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body ( 5 TLCs 120/ 2( c)( 1)). Upon a roll call being taken, the results were as follows:

Commissioner Doug Booker - yea

Commissioner Mike Fowler yea

Commissioner Abbey Sherwood yea

Commissioner Chuck Woodworth absent

Mayor Richard Glazebrook yea

and the motion was declared carried.

19. The meeting was reconvened at 7: 46 p. m.

20. A motion was made by Commissioner Booker and seconded by Commissioner Fowler to adjourn the meeting. Upon a roll call being taken, the results were as follows:

Commissioner Doug Booker yea

Commissioner Mike Fowler yea

Commissioner Abbey Sherwood yea

Commissioner Chuck Woodworth absent

Mayor Richard Glazebrook yea

and the motion was declared carried and the meeting was adjourned at 7: 47 p. m.

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