Macon Reporter

City of Clinton City Council met June 21.

Here are the minutes provided by the council:

Minutes of the regular meeting of the City Council of the City of Clinton, Illinois in  session in the Council Chambers of City Hall and electronically, at 7:00 p.m. Mayor Roger Cyrulik, presiding. On roll call, Commissioners Buchanan,  Wise, Ballenger and Edmunds were present.  

Written motion was made by Commissioner Ballenger and seconded by Commissioner Buchanan that the minutes of the regular meeting of June 7, 2022, be approved as  submitted. On roll call vote, Commissioners Wise, Ballenger, Edmunds, Buchanan, and  Mayor Cyrulik voted “Yes.”  

The bills and payroll were read. 

Written motion was made by Commissioner Edmunds and seconded by Commissioner Wise that the bills and payroll be allowed as read and the Clerk be instructed to issue  warrants on the Treasurer for the several amounts. On roll call vote, Commissioners Ballenger, Edmunds, Buchanan, Wise and Mayor Cyrulik voted “Yes.”  

PETITIONS AND COMMUNICATIONS 

None 

REPORT FROM THE DEPARTMENT OF PUBLIC AFFAIRS Mayor Cyrulik had no report.  

Written motion was made by Mayor Cyrulik and seconded by Commissioner Edmunds to  reappoint Mark Hobbie to the Warner Hospital & Health Services Board – said term to  expire July 1, 2027. On roll call vote, Commissioners Edmunds, Buchanan, Wise, Ballenger, and Mayor Cyrulik voted “Yes.” 

Written motion was made by Mayor Cyrulik and seconded by Commissioner Wise to  appoint Denise Crutcher to the Warner Hospital & Health Services Board – said term to  expire July 1, 2027. On roll call vote, Commissioners Buchanan, Wise, Ballenger,  Edmunds, and Mayor Cyrulik voted “Yes.” 

REPORT FROM THE DEPARTMENT OF STREETS & PUBLIC  IMPROVEMENTS 

Neil Finlen from Farnsworth Group addressed the Council regarding the Illini Dr.  Subdivision as to why Stark Excavating has not finished the project that was supposed to  have been finished last November. He stated the soft subgrade material has a lot of silt  and moisture in it and none of these are excuses, but it is preventing Stark from pouring  the concrete for the road. There have been attempts to get it corrected but they have been  unsuccessful. He brought three options from Stark Excavating which are:

1. Cement treatment application $52,064.25 

2. Hard Plow Roadway $35,000.00 

3. Undercut 6” and place 6” CA-6 $63,400.00 

Commissioner Buchanan wanted to know why the road wasn’t finished back in  November. Mr. Finlen did not have an answer. Council needs to have City Attorney,  Steve Myers look at Stark’s Contract. It seems it was their fault the project did not get  finished. Mr. Finlen stated the Hard Plow would be the quickest to do but Commissioner  Ballenger asked what if it doesn’t work? The consensus of the Council is to move  forward with the Hard Plow, but Farnsworth Group needs to let Stark Excavating know it  is their fault the project was not finished in November and there may be repercussions. 

Commissioner Buchanan reported the last day for the City-wide Clean-up and to pick up  a Voucher is June 30th. He also stated the department is picking up brush this week.  

REPORT FROM THE DEPARTMENT OF PUBLIC PROPERTY 

Commissioner Wise reported the department has been working on water main breaks.  The one on Quincy St. has a 14” main and they were having trouble finding one and had  called around to other towns and a gentleman from Washington, IL had one and brought  it to Clinton at 11:00 p.m. so they were able to finish the job. 

REPORT FROM THE DEPARTMENT OF PUBLIC HEALTH & SAFETY 

Commissioner Ballenger reported that after the last Council meeting someone called the  EPA and told them the Fire Training Facility had been burning tires and mattresses,  which is not true. 

REPORT FROM THE DEPARTMENT OF ACCOUNTS & FINANCES 

Commissioner Edmunds reported Sales Tax was down about $3,000.00 - $4,000.00 and  the Non-Home Rule Sales Tax was up about $7,000.00. He also stated the AC in the  Council Chambers is going to need replaced so that will be an expense coming up.  

UNFINISHED BUSINESS 

Written motion was made by Commissioner Edmunds and seconded by Commissioner Ballenger for the approval of the removal of the Asbestos Containing Material at 611 N.  Quincy St. by Triple A Asbestos, Inc. in the amount of $12,230.00. On roll call vote,  Commissioners Wise, Ballenger, Edmunds, Buchanan, and Mayor Cyrulik voted “Yes.” 

NEW BUSINESS 

On File – Termination of Contractual Purchase Agreement for Lot #3 

On File – Termination of Contractual Purchase Agreement for Out Lot #13 

On File – Contractual Purchase Agreement for Building Lot #1 - $25,000.00 

On File – Contractual Purchase Agreement for Building Lot #2 - $25,000.00

On File – Contractual Purchase Agreement for Out Lot #11 - $2,000.00 

On File – Contractual Purchase Agreement for Out Lot #12 – $2,000.00  

On File – Contractual Purchase Agreement for Out Lot #13 - $2,000.00 

On File – Ordinance Amending Section 6-3-4/Time Change for Golf Carts 

Commissioner Buchanan placed On File – Three Options for the Road in the Illini Dr.  Subdivision - Cement Treatment Application - $52,064.25, Hard Plow Roadway - $35,000.00, Undercut 6” and place 6” CA-6 - $63,400.00 – Stark Excavating, Inc. 

RECONVENED MEETING 

Minutes of the reconvened meeting of the City Council of the City of Clinton, Illinois in  session in the Council Chambers of City Hall, Tuesday, June 28, 2022 at 7:00 p.m.  Mayor Roger Cyrulik, presiding. On roll call vote Commissioners Edmunds, Buchanan,  Wise, and Ballenger were present. 

This reconvened meeting was to approve several items that were placed On File at the  June 21, 2022 Council meeting.  

Written motion was made by Commissioner Edmunds and seconded by Commissioner Ballenger to approve Resolution 2022-8, A Resolution Accepting Offers for Lot 1, Lot 2,  Outlot 11, Outlot 12, and Outlot 13 in Illini Addition of the City of Clinton and the  Termination of Offers for Lot 3 and Outlot 13 in Illini Addition of the City of Clinton.  On roll call vote Commissioners Buchanan, Wise, Ballenger, Edmunds, and Mayor  Cyrulik voted “Yes.” 

Written motion was made by Commissioner Buchanan and seconded by Commissioner Wise to adopt Ordinance #1551, An Ordinance Amending Section 6-3-4 (L) of the City  Code of the City of Clinton, Illinois (Golf carts time extended until 10:00 p.m.). On roll  call vote Commissioners Wise, Ballenger, Edmunds, Buchanan, and Mayor Cyrulik voted “Yes.” 

Written motion was made by Commissioner Buchanan and seconded by Commissioner Wise to approve the Hard Plow Roadway from Stark Excavating, Inc. in the amount not  to exceed $35,000.00 for the Illini Dr. Subdivision. Commissioner Buchanan stated he had a hard time spending extra money and asked Steve Myers, City Attorney if there was  anything legally the City could do. Mr. Myers stated you could look at things that should  have been done and wasn’t done last Fall and this could be complicated and time  consuming and the latest information from the Engineers is that this task could possibly be completed at a lesser cost. If you move forward with this approval you are agreeing to  pay the not to exceed $35,000.00 to get it done and decide not to pursue any litigation or  further arbitration. Public Works Director, Steve Lobb stated the City is approving not to  exceed the $35,000.00 and doing the deep tilling process. On roll call vote  Commissioners Ballenger, Edmunds, Buchanan, Wise and Mayor Cyrulik voted “Yes.”

ADJOURNMENT 

With no further business to come before the Council, a motion was made by Commissioner Buchanan and seconded by Commissioner Ballenger to adjourn the  meeting. On roll call vote, Commissioners Edmunds, Buchanan, Wise, Ballenger, and  Mayor Cyrulik voted “Yes.” 

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